Job Description
JOB DESCRIPTION AND RESPONSIBILITIES
The Sourcing and Onboarding Associate will be responsible for identifying qualified candidates
for various positions within the organization and ensuring a seamless onboarding process for
new hires. This role involves sourcing candidates through multiple channels, pre-screening
them, and endorsing qualified candidates to Talent Acquisition Officers. The associate will
follow key performance indicators (KPIs) and metrics to ensure the quality and fit of
endorsements, adhere to Service Level Agreements (SLAs) during the onboarding process, and
ensure all pre-employment requirements are met. The role also includes maintaining accurate
reports and monitoring the onboarding process to provide a smooth and engaging experience
for new employees.
Primary Duties and Responsibilities
Onboarding:
Ensure the completion of pre-employment requirements for new hires
Follow up with new hires for any pending pre-employment requirements.
Ensure that new hires are cleared with their pre-employment medical examination.
Transfer new hires accordingly in the firm’s current system.
Properly endorse new hires to the Technology Support Group for their assets and
Microsoft accounts.
Endorse new hires to the Knowledge Management Group.
Welcome newly hired employees and execute the engagement plan throughout the
onboarding journey to ensure a great experience and a smooth start to their roles.
Align new employees with managers and their teams and communicate involvement
procedures to all stakeholders.
Occasionally host onboarding sessions
Regularly audit if the new hires successfully completed the onboarding process.
Reporting:
Maintain accurate and up-to-date reports.
Ensure precise reporting of all sourcing and onboarding activities.
Follow KPIs and metrics related to batting endorsements and quality scores (fit).
Adhere to Service Level Agreements (SLAs) during the onboarding process.
Sourcing:
Utilize various channels and platforms for candidate identification
Qualify candidates based on the job description provided
Evaluate candidate profiles and assess their suitability for open positions
Exhaust all job boards and ensure proper uploading in the firm’s current Applicant
Tracking System.
Build a strong candidate pipeline for the firm’s current and future workforce needs.
Pre-screen candidates before sending them to the Talent Acquisition (TA) Officer in
charge.
Submit qualified candidate profiles to the TA Officer in charge
Collaborate with the recruitment team to frame and implement effective sourcing
strategies.
Ensure proper tagging of applicants in the firm’s current Applicant Tracking System.
Provide necessary application updates to applicants who did not meet the needed
qualifications.
Qualifications
Qualifications:
Bachelor’s degree in business, Psychology, Industrial Engineering, Human Resource
Management, or any related field.
Familiarity with social networks, professional sites, and resume databases.
Proficiency in Microsoft Word and Microsoft Excel (including CountIF, Pivot, VLookUp).
Excellent verbal and written communication skills.
Strong analytical and organizational skills.
Process improvement expertise.
Good time-management skills with the ability to handle multiple open positions
simultaneously.
Problem-solving skills.
Ability to communicate professionally
Amenability to work in a fast-paced environment.
Open to fresh graduates and experienced junior hires.